PAC Expense Reimbursements
Upper Lynn PAC will reimburse expenses incurred in line with the PAC budget for the current year. If in doubt, contact the Treasurer.
Process to claim an expense reimbursement:
1. Download the Expense Reimbursement Form and fill it out electronically
2. Attach receipts and/or invoices for each expense
3. Submit via email to [email protected].
1. Download the Expense Reimbursement Form and fill it out electronically
2. Attach receipts and/or invoices for each expense
3. Submit via email to [email protected].
Notes
- Expenses must pertain to the current school year.
- We need a copy of the receipt or invoice for each expense. If you have a pdf invoice, please forward it, else include a scan or picture of the receipt or invoice. Most smart phones now have a scan function.
- For photo or scan, please ensure that the image is clear and legible, and that all pertinent information is visible: name of store or vendor, date, items purchased, taxes charged, total amount paid.
Timelines
It makes our job easier if those submitting expense reimbursement claims, can do so within the following timelines:
We do our best to process reimbursement requests as soon as possible, but expect that it can take up to one week.
- Expenses related to a specific event: as soon as possible after the expense has been incurred, but please aim for no later than 7 days after the event
- Please submit all annual expenses by 31 May
We do our best to process reimbursement requests as soon as possible, but expect that it can take up to one week.
Foreign Currency Expenses
Sometimes expenses are incurred in a foreign currency, for example items ordered from the US.
In this case, the amount to be reimbursed in Canadian Dollars (CAD) must be determined.
Our policy is to convert to CAD using the Bank of Canada exchange rate. The applicable rate can be looked up on the Bank of Canada website
Alternatively, if the person claiming prefers to be reimbursed at the rate charged by their bank, they can submit a copy of the bank transaction showing the amount charged in CAD.
In this case, the amount to be reimbursed in Canadian Dollars (CAD) must be determined.
Our policy is to convert to CAD using the Bank of Canada exchange rate. The applicable rate can be looked up on the Bank of Canada website
Alternatively, if the person claiming prefers to be reimbursed at the rate charged by their bank, they can submit a copy of the bank transaction showing the amount charged in CAD.